Independent print spend analysis
Are you paying the right price for print?
Send print invoices, supplier quotations, spend exports or up to 12 months of print purchasing information, and receive an independent commercial review of the pricing, specifications and buying process.
One recent invoice or quotation is enough to get started. Every review is checked by an experienced print procurement professional before it is released.
The review is free and completed independently of your existing supplier. There is no obligation to change supplier or place any work with Whitham Print Services.
We assess the price, specification and buying process, not just the unit cost.
- Independent commercial review
- AI-assisted document extraction
- Emailed written review
- Checked by an experienced print buyer
- Free review, no obligation to change supplier
The problem
Most organisations have limited visibility of whether they are paying a fair price for print
Even experienced procurement teams may not have specialist print knowledge across every product category. Print is often bought on renewal, on habit, or on the basis of one or two quotations.
- Staying with the same supplier for years
- Comparing only one or two quotations
- Focusing solely on unit price
- Ordering outdated specifications
- Using an unsuitable production method
- Paying unnecessary delivery or handling charges
- Ordering inefficient quantities
- Buying similar products separately across departments
What is a Print Spend Review?
An independent commercial review of the print you already buy
A Print Spend Review is an independent commercial review of your print pricing, specifications, production methods and buying processes. You can start with one invoice or quotation, send several documents, or provide up to 12 months of purchasing information.
It suits UK organisations — businesses, charities and public bodies. The review is free, with no obligation to change supplier or place any work with Whitham Print Services.
At a glance
- Free review, no obligation to change supplier
- One invoice or quotation is enough to start
- Emailed written commercial review
- Most reviews completed within 3–5 working days
- Checked by Rob Whitham before release
What print we review
Print categories within Whitham Print Services’ expertise
We review the print you already buy, including the categories listed here.
You can send invoices, supplier quotations, spend exports, purchasing histories, tender pricing schedules or print specifications. If you do not have a document, you can describe what you buy in your own words.
- Commercial print
- Direct mail
- Brochures
- Catalogues
- Stationery
- Labels
- Packaging
- Printed signage
What you can send
One invoice, several documents, or a year of print spend
For the most comprehensive review, provide up to 12 months of print purchasing information. One recent invoice or quotation is enough to get started.
The more information you provide, the more effectively we can assess pricing, specifications, production methods, ordering behaviour, consolidation and wider procurement opportunities. No special template or formatting is required — a spreadsheet covering many orders and suppliers is ideal for larger datasets.
Your information is treated as confidential and handled in accordance with our Privacy Policy and Data Retention Policy.
- Print invoices
- Supplier quotations
- Excel or CSV spend exports
- Purchasing histories
- Tender or pricing schedules
- Print specifications
- Multiple documents together
- Up to 12 months of print spend
How it works
Five steps from your print data to a commercial review
- 01
Upload
Send whatever print purchasing information you have: invoices, supplier quotations, Excel or CSV spend exports, purchasing histories, tender pricing schedules or specifications. This can range from one document to up to 12 months of purchasing data.
- 02
Extract
BuyerAI reads the documents and structures the products, specifications, quantities, suppliers and prices across every transaction supplied. Anything unclear is flagged rather than assumed.
- 03
Human check
Rob Whitham checks the extracted information, corrects anything inaccurate and confirms it reflects what you actually buy.
- 04
Commercial assessment
Rob completes the commercial assessment: whether the pricing, specification and production route are realistic for the volumes supplied, and what could practically improve.
- 05
Report
You receive an emailed written commercial review covering the findings, specification observations and practical recommendations. Savings estimates are included only where the supplied information supports them.
What the review covers
We assess the price, the specification and the buying process
Price
Whether the current price looks commercially competitive for the specification and quantity supplied.
Specification
Whether the material, weight, finishing and format still suit how the item is actually used.
Production method
Whether litho, digital or another route would be more cost-effective at your volumes.
Ordering process
Whether quantities, order frequency and call-off arrangements are working in your favour.
Delivery
Whether delivery, handling and packing charges are proportionate and could be consolidated.
Procurement opportunities
Whether similar items bought separately across departments could be brought together.
Powered by BuyerAI. Reviewed by Whitham Print Services.
BuyerAI assists with the review by reading the documents supplied and extracting and organising the products, specifications, quantities, suppliers and prices into a structured dataset. Anything unclear is flagged rather than assumed.
Whitham Print Services then checks that information, corrects it where needed and completes the commercial assessment before any report is released.
This is a commercial print procurement review, not an instant price comparison. It combines the speed of AI with the experience and judgement required for real-world print buying.
Why Whitham Print Services
- Established independent print management business
- More than 30 years of print industry experience
- Procurement and category management background
- Experience supporting commercial and public sector organisations
- Independent access to a broad range of print suppliers and production methods
Recommendations are based on the customer’s specification, commercial requirements and the most suitable available production route.
About your reviewer
Reviewed by Rob Whitham
Every report is checked by Rob Whitham, founder of Whitham Print Services.
Rob combines more than 30 years of print industry experience with a background in procurement and category management. This means the review assesses not only what you are currently paying, but whether the specification, production method and buying process could be improved.
His experience includes managing print projects, sourcing production, reviewing specifications and working with both commercial organisations and local authorities. Before establishing Whitham Print Services, Rob worked in procurement and category management, including responsibility for a multimillion-pound purchasing category at Morrisons.
- Whether the specification is appropriate
- Whether the production method is cost-effective
- Whether delivery and ordering could be improved
- Whether the current price appears competitive
- Whether savings are realistic and achievable
Illustrative example report
What the finished review looks like
This is an illustrative example, not an actual customer result. All figures, including potential savings, are examples only and are not guaranteed. Every figure in a real report is checked before release. A single document produces a focused review; a broader set of purchasing information produces broader findings across suppliers, products, ordering behaviour and consolidation opportunities.
Print Spend Review
Example plc · Reference PSR-2026-0000 · Confidential
Current spend
£100,000
Estimated market value
£83,000 – £88,000
Illustrative potential annual saving
£12,000 – £17,000
Overall confidence
High
Opportunity score
62
Significant opportunity
Immediate actions
- 1. Review stock weight on the recurring brochure specification.
- 2. Consolidate three departmental leaflet orders into one production run.
- 3. Move short-run reprints from litho to digital production.
- 4. Combine deliveries to the two main sites.
Before you start
Cost, timing and obligation
Cost
The review is free, with no obligation to change supplier or place any work with Whitham Print Services.
Turnaround
Most reviews are completed within 3–5 working days of receiving sufficient information. For larger or more complex reviews, we agree timings with you separately.
What you receive
An emailed written commercial review covering the findings, specification observations and practical recommendations. Savings estimates are included only where the supplied information supports them.
Send us your print purchasing information
One recent invoice or quotation is enough to get started. For the most comprehensive review, send up to 12 months of print purchasing information — a spend export, multiple invoices or a pricing schedule.
Review my print spendThe review is free. There is no obligation to change supplier or place any work with Whitham Print Services.